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Position Summary:
Berkeley Lab’s Office of the Chief Financial Officer (OCFO) Division has an opening for a Senior or Principal Subcontracts Administrator responsible for procuring a wide variety of design, construction, and MRO related goods and services that will support the work of the Lab. This position will report to the Construction & Design Procurement Manager, and be filled at the Senior or Principal level, dependent on experience.
Specific Responsibilities:
Responsible for moderate to high volume of requests to issue contracts at moderate dollar requirements.
Collaborate with the technical and professional requestors to plan and define requirements.
Assist in source selection when applicable and qualify sources when necessary.
Identify the applicability of Davis-Bacon Act (and related construction labor acts), the Service Contract Act to procurement requests received and submit/acquire wage determination approval requests as required.
Prepare and distribute Requests for Information, Quote, or Proposal.
Perform price or cost analysis as required.
With supervisors, consults Laboratory Counsel for any exceptions to standard terms and conditions.
Ensure all contractual provisions are approved and met.
Negotiate terms; recommend award; prepare necessary justification documentation.
Prepare documents to secure necessary internal and written approvals (from DOE, University General Counsel, etc).
Resolve any conflicts such as work delays, changed conditions, excessive expenditures, or effort outside of scope of work.
Negotiate amendments, modifications, and change orders to contract.
Monitor expenditures by means of expenditure reports and invoices
Recommend resolution of disputes and contractor claims; takes appropriate action on claims of subcontractors and suppliers.
Maintain successful relationships with customers and contractors.
Meet the needs of the customer to deliver goods/services in a timely and cost effective manner.
Participate actively in quality, process improvement and re-engineering efforts.
Emphasize continuous improvement and best practices.
In addition to the above, Specific Responsibilities - Principal:
Responsible for moderate to high volume of requests to issue contracts for moderate to more highly complex higher dollar requirements.
Work on more complex teams.
Work as a project lead to oversee end-to-end procurement planning and implementation.
Develop and obtain scope of work from technical requestors.
Develop acquisition strategy plan.
Contribute in source selection and develop and qualify sources.
Direct preparation and distribution of Requests for Information, Quote, Bid or Proposal.
Coordinate and conduct pre-proposal meetings, site visits and other conferences as needed.
Receive proposals and coordinate evaluation of proposal with requester.
Perform price or cost analysis as required.
Consult Laboratory Counsel for exceptions to standard terms and conditions.
Execute transactions within delegated authority.
Prepare contracts for execution above delegated authority.
Negotiate terms; recommend awards; prepare necessary justification documentation.
Expedite delivery of all reports and deliverables, negotiate amendments, modifications, and change orders to contract.
Electronically sign and filing of contract.
Review invoices to assure invoicing and proposed payments are in accordance with terms of the agreement.
Recommend resolution of disputes and subcontractor claims.
Deliver procurement of goods/services in a timely and cost effective manner.
Participate actively in quality, process improvement and re-engineering efforts as required.
Must maintain a high level of accuracy and attention to detail.
Upon completion, performs subcontract closeout action as necessary.
Required Qualifications:
Bachelor’s Degree in Accounting, Business, or Economics and a minimum of 4 years of experience as a Contracts Administrator or the equivalent combination of education and experience.
Experience with Service Contract Act and/or Davis-Bacon Act requirements or equivalent state and/or local labor requirements.
Strong working knowledge of the administration of a wide variety of contract types.
Demonstrated proficiency with PeopleSoft or an electronic purchasing system.
Strong ability to develop contract documents.
Demonstrated ability to manage multiple tasks, maintain a high level of accuracy, and attention to detail.
Strong organizational, decision-making, and problem-solving skills to solve complex issues requiring sound judgment, discretion and tact.
Ability to professionally and effectively interact with all level of personnel, both internal and external to the Laboratory
Proficient in MS Word, Excel, Adobe Acrobat, and Google applications.
Excellent interpersonal, negotiating, oral and written communication skills.
Experience working well under pressure and successfully meet deadlines.
Demonstrated ability to work in a team environment in excess of a normal workweek to meet assignments/deliverables.
In addition to the above, Required Qualifications - Principal:
Bachelor’s Degree in Accounting, Business, or Economics and a minimum of 6 years of experience as a Contracts Administrator or the equivalent combination of education and experience.
Experience maintaining successful relationships with customers and suppliers.
Additional Desired Qualifications For Both Levels:
Certification (CPM, CFCM, CCCM, CPCM).
Familiarity with applicable LBNL Procurement Standard Practices, Federal Acquisition Regulations (FAR), and DOE Acquisition Regulations (DEAR).
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on June 5, 2017.
Notes:
This is a full time career appointment.
Classification will depend upon the applicant's level of skills, knowledge, and abilities.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position is subject to the financial disclosure requirements of the California Political Reform Act of 1974. The successful candidate for this position will be required to file financial interest statements upon assuming this position, annually while holding this position, and when leaving this position.
Work will be primarily performed at the Office of the Chief Financial Officer (OCFO) — Bldg. 971, 6401 Hollis St., Emeryville CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
